MINUTES OF THE MEETING OF FOWLMERE PARISH COUNCIL

HELD AT SCHOOL ROOM, UNITED REFORMED CHURCH

ON TUESDAY, 21 NOVEMBER 2006 AT 7.30 PM

PRESENT: Cllr M Bates (Chairman)

Cllr B Hawkins

Cllr D Woods

Cllr D Roberts

Cllr P Flynn

Cllr W Kohler

Cllr P Mullock

Cllr A Lucas (from 8.10 pm)

Mrs J Fletcher (Clerk)

IN ATTENDANCE: Cllr T Stone

 

1.

APOLOGIES – There were no apologies.

Actions

2.

MINUTES OF MEETING OF 17 October 2006

 
 

The minutes were agreed and signed as a true record.

 

3.

MATTERS ARISING

 
 

Rectory Lane

Cllr Roberts had been informed that the wall will be rebuilt once all bricks are on site.

Because of the very slow completion of this development the meeting agreed that the Parish Council’s continued concerns be put into writing and sent to SCDC Legal Department.

Bus Shelter Bin

The meeting agreed to purchase a litter bin at a cost of £39.66.

Village Historian

Cllr Bates is still to source funding. Cllr Hawkins has quotations ready when needed.

Cleaning

Cllr Bates commented that the recent mechanical sweeping is futile at this time of year. Cllr Stone advised that CCC is responsible for gullies and SCDC responsible for road sweeping.

Drains in Westfield Road

The recent letter of complaint has been passed to EDF Energy by CCC and a reply is awaited.

Questionnaire

Cllr Woods completed the form online and stated that the most relevant question was how much contact the village had with the beat constable. Cllr Woods had replied that since the departure of PC Sutton there now was none.

Royal British Legion

At the request of Cllrs Bates and Roberts a wreath had been taken to the cemetery. Because of this extra wreath the meeting agreed to increase the annual donation to £70.

Duxford Community Relations

Representatives will attend the December meeting.

 

 

 

Clerk

 

Clerk

 

Cllr Bates

 

4.

DECLARATION OF INTEREST IN AGENDA ITEMS

Cllr Roberts declared a personal and prejudicial interest in item 7, Planning.

There were no other declarations of interest in any following items.

 

5.

COUNTY COUNCIL AFFAIRS

 

 

 

Budget 2007/8

The County Council's Budget process has started for the next year.

The position is extremely discouraging. Amongst other things the cost of looking after older people has gone millions of pounds way over budget because of more people in care and more expensive care packages needed. This was partly as a result of bad forecasting last year.

At this stage the budget panel meetings are still being conducted in confidence while options are being considered. But already senior officers are known to be losing their jobs in another round of restructuring. Service cuts are almost inevitable and the atmosphere is sombre while we try to thrash out the issues.

The government has been entirely unhelpful. They refuse to acknowledge the problems of growth in Cambridgeshire and consider that inflation is running at 2% while the cost of fuel - a significant cost to the council - has risen by some 40%.

Discretionary Traffic Management

I reported last month that in the light of current financial problems the County has frozen all discretionary traffic management schemes for this year. Time will tell how much - if anything - will be available next year.

Footway Lighting

You should have received the first notification of the cost of footway lighting. While most of the notifications are right, two parishes consider that the number of lights for which they are being charged is incorrect. Please let me know if you have a discrepancy.

The cost for power is currently running at 6p per kilowatt, but there is every chance that when the contract comes up for renewal next year the price could be closer to 8p, which is what it is in the open market now. The County tries to set its contract price in the summer months because prices seem to be lower at that time of year.

You will recall that in a bizarre U-turn, when the District Council was trying to pass on the cost of footway lighting to Parishes, they agreed to maintain ownership of the lighting stock and insure it. Now the County Council has decided that it has to proceed to a Private Finance Initiative to up-date its lighting stock because 22,500 of its 53,000 lamp columns and fittings are over 25 years old, which is the design life of a modern column.

It may offer the opportunity to the Districts to join in the scheme and that may ultimately have repercussions on Parishes. You may like to consider whether you would like to have more say over the lighting stock in the village, though there is no urgency at present.

Local Government White Paper

The government's latest local government White Paper has trailed "An enhanced role for councils as strategic leaders and place-shapers" as well as "a strengthened role for front-line councillors."

To my mind there is far too little about parish councils, though they are "encouraged to use their powers on energy saving measures." Quality Parish Councils" are also to get "the power of well-being." I am trying to find out what that means.

 
 

MATTERS DISCUSSED AT THE PRESENT MEETING

No 31 Bus

Cllr Stone advised that Whippett has approved the reinstatement of the No 31 bus to commence in April 2007. Cllr Stone will press for the bus to be reinstated immediately.

Travellers

Cllr Roberts had attended a consultation evening for all Parish Councils.

The recently received document will be printed and passed to Cllr Bates then discussed at the next Planning meeting.

Appraisal Form

After further clarification regarding the use of this form and reassurance from Cllr Stone that the comments will in no way be used for political purposes, the meeting agreed that Cllr Bates will complete the appraisal and return to Cllr Stone

Cllr Stone left the meeting at 8.00 pm

 

 

 

 

 

 

 

 

Clerk

 

 

 

 

Cllr Bates

6.

TREES, GRASS AND HEDGES

 
 

Cllr Woods had met Care for Trees and received price for all the cemetery tree work in the sum of £1500. The meeting agreed to accept this quotation.

Gardencare has completed all work.

Care for Tress has offered to tour the village with PC members and advise on essential work that is required.

Grass on the Green area has been cut too low producing bare patches. Cllr Woods will mention this to Hardy Landscapes when discussing future village work.

 

Cllr Woods

 

 

 

 

 

Cllr Woods

7.

PLANNING

 

7/A

MINUTES OF MEETING OF FOWLMERE PARISH COUNCIL PLANNING COMMITTEE HELD AT SCHOOL ROOM, UNITED REFORMED CHURCH on TUESDAY 24 OCTOBER 2006 at 7.30 pm

PRESENT: Cllr D Roberts (Chairman, Planning Committee), Cllr D Woods, Cllr A Lucas, Cllr P Mullock, Cllr W Kohler, Mrs J Fletcher (Clerk)

APOLOGIES: Apologies received from Cllr M Bates and Cllr P Flynn

1. Declaration of interest (if any)

Before discussion Cllr Roberts declared that if an application is later placed before South Cambridgeshire District Council she will approach any new information afresh.

2. S/1843/06/F – Erection of car shelter/garden store (retrospective application) – Holly Cottage, Rectory Lane – Mr & Mrs J Cook.

3. S/1844/06/F - Erection of car shelter/garden store (retrospective application) – Oak Cottage, Rectory Lane – GC Wade

The above applications were discussed together.

Cllr Roberts read out the supporting letter and following discussion the meeting agreed that they are strongly against these applications. The meeting felt that the structures are an eyesore, are dominating and too large for the properties they service.

The meeting agreed that the structures should be rebuilt to the original approved plans.

4. OTHER MATTERS and UPDATES

Permissions/Refusals

S/1547/06/LB – Chequers Inn - Permission granted

S/1635/06/F – Appleacre Park (3 touring caravan/tent plots) – Permission granted

S/1636/06/F – Appleacre Park (new workshop/store) – Permission granted

S/1637/06/F – Appleacre Park (6 plots) – Permission refused

S/1638/06/F – Appleacre Park (6 plots) – Permission refused

Lynch Villa

Cllr Roberts advised that the proposed purchase of this property had been withdrawn.

The Swan

The meeting agreed that this item should be discussed at the PC November meeting.

The meeting closed at 8.00 pm

 

7/B

Cllr Roberts left the room following her previous declaration of interest in these minutes.

MINUTES OF MEETING OF FOWLMERE PARISH COUNCIL PLANNING COMMITTEE HELD AT DOROTHY PLUCK ROOM, ST. MARY’S CHURCH on TUESDAY 14 NOVEMBER 2006 at 7.30 pm

PRESENT: Cllr D Roberts (Chairman, Planning Committee), Cllr M Bates, Cllr P Flynn, Cllr D Woods, Mrs J Fletcher (Clerk)

APOLOGIES: Apologies received from Cllr W Kohler

IN ATTENDANCE: Three residents of the village were present.

1. Declaration of interest (if any)

Before discussion Cllr Roberts declared that if an application is later placed before South Cambridgeshire District Council she will approach any new information afresh.

In accordance with normal Parish Council practice Cllr Roberts declared a personal and prejudicial interest in application S/2025/06/F and left the room. Cllr Flynn took over as Chairman.

2. S/2025/06/F Extension, Amberley, Long Lane, Fowlmere – Mr & Mrs Roberts

As Mrs Roberts is a member of the Parish Council all Councillors present declared a personal and prejudicial interest in this application, therefore no discussion took place.

Councillor Roberts returned to the meeting and resumed as Chairman.

3. S/1547/06/LBAmended application – Removal of four stores and replacement by five staff bedrooms with shower rooms and staff sitting room/kitchen. New kitchen store, bin storage area and covered area with pitched roof. New 2.1m high picket fence inserts – The Chequers Inn, High Street – Beaumont Pubs Limited

The meeting noted inconsistencies between Januarys’ letter of 19 October 2006, Ref PJS/MCS/104335, and the amended drawings – the letter mentions one window whereas the drawing shows two windows.

The meeting recommended refusal for two windows: one window would be acceptable.

The Parish Council had previously requested sound insulation for both walls and windows.

The meeting recommended refusal for window-only sound insulation and require that the walls also be insulated against noise before this application is acceptable.

4. S/1548/06/F – Amended application – Extensions, The Chequers Inn, High Street – Beaumont Pubs Limited

The meeting noted inconsistencies between Januarys’ letter of 19 October 2006, Ref PJS/MCS/104335, and the amended drawings – the letter mentions one window whereas the drawing shows two windows.

The meeting recommended refusal for two windows: one window would be acceptable.

Meeting was opened to the public

A neighbour of the Chequers Inn asked for the continued support of the Parish Council.

5. OTHER MATTERS and UPDATES

Plots 2 and 3, Long Lane/Rectory Lane

Letter received from SCDC that Derrick Wade Waters had advised the developer is to construct a boundary wall along the northern boundary of Plots 2 and 3 to match the remainder of the walls already constructed. Commencement of work is subject to delivery of the balance of the special bricks required.

Cllr Roberts had again chased SCDC Legal Department regarding outstanding issues with the road and open spaces at this development.

Extension 30 Pipers Close

SCDC Report on Agenda Item 6 noted that the application has been approved.

There were no queries or comments from residents in attendance, the meeting closed at 7.50pm

 

7/C

Matters discussed at the current meeting

 
 

Affordable Housing

Cllr Roberts had received an unsolicited email from an ex SCDC Planning Officer, who is now the Director of a major developer, requesting a meeting. Cllr Roberts will reply that the land he mentioned is a countryside exception site outside the village envelope but will remind him that he can of course speak to SCDC.

Cllr Hawkins mentioned that a large development is not what is desirable in the village.

Cllr Bates asked Cllr Roberts to enquire about a pro-forma questionnaire so that the PC can conduct its own housing needs survey.

 

 

 

Cllr Roberts

 

Cllr Roberts

8.

THE SWAN

 
 

Cllr Roberts is still to investigate the inclusion of this building on the ‘At Risk’ Register.

Cllr Bates stated that the situation remains totally unsatisfactory and wondered if embarrassing Green King through press articles would be productive.

The meeting agreed that in the first instance a letter should be sent to Andrew Lansley, MP.

Cllr Roberts

 

Cllr Bates

9.

BURIAL BOARD

 
 

Chapel Repairs/Painting

Cllr Woods is still awaiting a quotation to repair the tower and fascias.

The meeting agreed to proceed with the quotation for £710 and Cllr Woods will book this work to be commenced subject to repairs on the bell tower.

Extension to Cemetery

Cllr Woods suggested that the Burial Board Working Party (Cllrs Bates, Woods, Roberts) meet to resolve all outstanding matters. The Clerk will itemise all items requiring decisions.

Solicitors require a cheque to cover the other party’s fees, which will demonstrate the PC is willing to proceed with the purchase – the meeting agreed that this can be sent.

 

 

Cllr Woods

 

 

 

 

 

Clerk

10.

FINANCE

 
 

Lighting Costs

A breakdown of costs had been received and CCC confirmed there are 36 lights chargeable for maintenance at £17.26 each – maintenance annual cost £621.36.

Energy charges for 2006-2007 will be £552.60.

Charges 1.4.2007 to 31.3.2008 – maintenance £17.50 per lamp.

Energy charges – Scottish & Southern Electric ‘Green Energy’ 2-year contract ends July 2007 and actual prices are not known.

 

 

 

 

10/A

Cheques signed at the meeting

Mrs J Fletcher October salary £395.04

Hardy Landscapes Final cut £565.29

M Bates Chairman’s Allowance £148.91

Gardencare Memorial Well, etc £711.70

Royal British Legion Wreath donation £ 70.00

 

11.

ROUND MOAT

 
 

As the Round moat is eligible for funding from Your Heritage, Cllr Lucas will present a draft proposal to the December PC meeting. The application will be despatched in January.

Future work projects are unchanged with the addition of work to trees behind Savile Way.

The meeting agreed that the £2000 will remain in the budget for Round Moat work.

Cllr Lucas will advise BC Group Trust on the future programme.

Cllr Bates felt that the Round Moat working party should reassess the area in the future.

 

Cllr Lucas

 

 

 

Cllr Lucas

 

 

12.

CORRESPONDENCE

 

 

Cllr Bates has contacted the gentleman who had concerns regarding speeding in the village.

 

13.

OTHER MATTERS

 
 

Fire Engine Shed

Quotation received from WJ Mead in the sum of £1896.00 plus VAT. This will be discussed at the January 2007 Finance meeting. A second quotation will be obtained.

HCV Survey

Survey results were received from CCC who advised that the number of HCVs through the village was insufficient for any action. A further letter was sent reminding CCC of the tunnel under the High Street and reiterating the PC concerns that heavy traffic could cause a collapse. CCC Bridge Engineer, Cllr Hawkins and the Clerk inspected the tunnel and CCC will pass this matter to their archaeological department.

CCC has asked that responsibility for the tunnel is established.

Village History

Cllr Hawkins will have a rough draft available in the Spring.

 

Finance Mtg

 

 

 

 

 

 

 

 

Clerk

 

Cllr Hawkins

14.

CONFIRM DATES OF NEXT MEETINGS

Parish Council Tuesday, 19 December 2006

Finance Meeting Tuesday, 9 January 2007

Parish Council Tuesday, 16 January 2007

 
 

 

The meeting closed at 9.00 pm

 
 

 

Clerk to the Parish Council: Julie Fletcher, 21 Ryecroft Lane, Fowlmere, SG8 7TT